The Compliant Client system from eMars helps contractors ensure payroll compliance.
In-depth federal government audits. Large fines. Jail time. Going out of business. A non-compliant payroll is a serious problem with strong negative effects. Out-of-compliance payroll checks can’t be ignored away. No kidding. No joke.
The Davis-Bacon Act, passed by Congress in 1931, requires private contractors to pay prevailing wages to employees on all government-funded construction projects worth more than $2,000. Stiff fines and jail time can result if payroll checks are not in compliance with this act. There are 30 compliance regulations that must be adhered to for every check.
How many checks does your organization handle every week? Can you catch every error … every week? Doing payroll, by hand, every week is time-consuming, costly and risky. A large portion of a financial officer’s job is to protect the company and its top executives from catastrophic dilemmas.
However, many of these financial executives do not protect their companies and their top executives from submitting erroneous non-compliant, illegal payrolls. Based on a study of 100,000 payrolls, it has been identified that at least 20 percent of construction company payrolls will contain one or more errors when audits of these payrolls rely on human review.
However, there is a way to reduce your compliance risk to zero. Yes … zero. Yes, there is a 100 percent safe alternative to relying on fallible human audits of a construction business’s payroll.
The Compliant Client system by eMars is your answer for worry-free compliant payroll. The system is easy to install and use. It provides immediate, concurrent, real-time visibility of all payroll records of the sub, prime, plus: the owner agency. All screens are printable. Every submitted payroll is audited, online and in real time, against the wage determination and all 30 causes that are in support of Davis-Bacon and related acts. The results of these comparisons to the provisions set forth in the act are immediately reported, allowing corrections to be made promptly.
Submissions can now be processed electronically, resulting in the entire process taking one-tenth of the time it takes to prepare, audit, correct and submit a hand-finished payroll.
A typical payroll is prepared in less than five minutes. Compliant Client requires a PC and less than 30 minutes of training. Complete implementation takes less than one day after loading the wage determination. Compared to paper and pencil preparation, the eMars system represents an 80 percent productivity improvement, plus instant recognition of payroll errors that prompt the user with information on how to solve the problems and guarantee compliance.
The system was designed with considerable input from the Department of Labor, agencies and contractors. Compliant Client’s more than 15,000 clients have not had any random Department of Labor audits for the past three years. The Department of Labor’s Chief of Compliance stated that “ … your system already has completed the first level of an audit.” Compliant Client also encrypts the sensitive-at-rest data, giving another layer of security for this sensitive data, disallowing use of the information.
Imagine the following: A thief breaks into a bank and finds that the contents of the vault were valueless play money. What happens to typical at-rest data in most computers? For many organizations, private at-rest data is only protected by the user name and passcode to get into the computer. Encryption is usually costly and sometimes requires specialized technical knowledge and manpower.
“The primary purpose of encryption is to protect the confidentiality of digital data stored on computer systems or transmitted via the Internet or other computer networks,” says Rick Paul of ITS. “Modern encryption algorithms play a vital role in the security assurance of IT systems and communications. They can provide not only confidentiality, but also the following key elements of security:
1. Authentication: The origin of a message can be verified.
2. Integrity: Proof that the contents of a message have not been changed since it was sent.
3. Non-repudiation: The sender of a message cannot deny [that they have sent] the message.”
Why would eMars, offering Compliant Client, protect its at-rest data?
“Security and peace of mind for our clients is our major concern,” says Woody Chamberlain, president of eMars Inc. From routine payroll reviews to the complicated tracking of certified apprentices and calculation of restitution, Compliant Client ensures that your sensitive at-rest payroll data is encrypted, remains error-free and follows Davis-Bacon and other related acts.
“eMars encrypts all at-rest data,” continues Chamberlain. “We handle, save and encrypt hundreds of thousands of bits of information for our clients. Their workers’ privacy and sanctity cannot be compromised.” Chamberlain formerly was in high-level administration for a select group of top organizations across the United States.
Perhaps some financial executives are unaware of the amazing Compliant Client system by eMars. “Ignorantia legis neminem excusat” is the famous Latin phrase, translated to English, meaning, “ignorance of law excuses no one.”
Now, unawareness of an easy-to-use compliant payroll product that offers 100 percent compliance excuses no one. Compliant Client by eMars makes payroll easy and worry free for any construction company doing business with any government-funded business.